RobotRoo
Register interest

RobotRoo

Modern workshop software

Features

Australian built and owned

  • Built in AustraliaDesigned and built here by a former heavy vehicle workshop owner.
  • Australian ownedSupplied by SKILTONZERO PTY LTD, an Australian company, ABN 13 701 879 058.
  • Made for Australian workshopsRego plates, VIN labels, GST on every line, Australian supplier invoices and Xero.
  • Your data is stored hereOn RobotRoo’s own server in Australia. See Your data.

Who it’s for

Roo

Hey! I’m Roo, see what I do below.

Add a vehicle simply using photos

Roo

Photograph the vehicle, the VIN plate and the odometer and I add it to the customer’s account, photos and all. No more typing in the VIN, make, model or odometer.

By hand 10 min With Roo 2 min

Customer and vehicle from photosDemo workshop
Three photos of the HiLux, then its details with the photos filed on it.

Roo

Lightning speed data entry.

Supplier invoices become parts

Roo

Send me a photo or upload a PDF of a supplier invoice or purchase order. I read every line, create any parts you don’t have yet, price them with your markup and add them to the job card in seconds.

By hand 10 min With Roo < 1 min

Parts from an invoiceDemo workshop
One invoice photo. Five parts created, priced and added to the job.

Roo

Optimised for both mobile and desktop.

Bookings in plain English

Roo

Ask me what’s booked in, then book a job the way you’d say it. I make the booking and it appears in the calendar. Effortless.

By hand 5 min With Roo 1 min

Bookings and the week aheadDemo workshop
On a phone: what’s booked next week, the calendar, then the booking.

RobotRoo gives your workshop more time to do actual work.

For a workshop doing 25 jobs a week, we estimate that’s about 1,000 hours a year: half a full‑time person.

See how it adds up
Time saved a year, by who saves it
WhoTasksSaved per jobHours a year
Adviser and officeBooking, invoice story, invoice check, parts, new vehicle, vehicle history, repair research42½ min850 h
MechanicsNotes, clock-on and labour line9 min180 h
Whole workshop51½ min1,030 h

  • Booking a job in

    5 min1 min

    Every job · Booked in 11 s

  • Mechanic notes

    10 min2½ min

    Every job · Spoken, not typed

  • Labour line and clock-on

    2 min½ min

    Every job · Done in 11 s

  • Customer story on the invoice

    20 min2 min

    Every job · Written from the mechanic’s notes

  • Invoice check before it goes out

    10 min< 1 min

    Every job · Checked in 8 s

  • Supplier invoice into parts

    10 min< 1 min

    1 job in 2 · Roo reads 5 lines in 22 s

  • New vehicle on file

    10 min2 min

    1 job in 5 · From three photos in 31 s

  • Vehicle history lookup

    15 min1 min

    1 job in 5 · Answered in 19 s

  • Repair research

    60 min8 min

    1 job in 20 · Runs in the background

Our estimate, from 25 jobs a week and 48 weeks a year.

Roo

I remember every job, so you don’t have to.

Vehicle history

Roo

Ask me about a vehicle and I read its past jobs for the dates, readings and notes. Nobody has to dig through old job cards.

By hand 15 min With Roo 1 min

Vehicle historyDemo workshop
Roo answers from the Prado’s past jobs.

Roo

Before you quote, I’ll do the research.

Research before you quote

Roo

I search the internet for repair procedures, recalls and bulletins, warnings, labour times and parts, with links to the sources. Recommended parts go straight onto the quote.

By hand 60 min With Roo 8 min

Research on the Prado jobDemo workshop
Asked in the chat, the research runs stage by stage on the job’s Research tab.

Roo

Is Ben clocked off? Just ask.

Clocking on and timesheets

Roo

Mechanics clock on to a job line, or ask me to do it. Timesheets show each mechanic’s time on jobs per day, with corrections and a CSV export.

By hand 2 min With Roo ½ min

Clock onDemo workshop
Labour added and a mechanic clocked on, from one message.

Roo

Hands dirty? Just talk.

Voice notes replace paperwork

Roo

Mechanics hold the mic and talk. I write the note onto the job, word for word.

There’s no paper job card to collect. The service manager doesn’t copy hand-written notes into the computer or have to work out what the mechanic meant.

By hand 10 min With Roo 2½ min

Voice noteDemo workshop
Ben’s report, spoken into the phone, lands in the job’s mechanic notes.

Roo

Your mechanic’s words, written for the customer.

Invoice stories from the mechanic’s notes

Roo

I write the story the customer reads on the invoice, from the mechanic’s notes. I can learn your workshop’s writing style from your job cards, use a preset, or follow a style you write yourself.

By hand 20 min With Roo 2 min

Generate storyDemo workshop
One click on Generate story turns Ben’s notes into the invoice’s customer notes.

From Ben’s words to the invoice

Ben Walker

Mechanic · voice note on JOB-1160

Mechanic notes for the Prado. Yes so the water pump was weeping out the weep hole, pink crust all down the front of the block and on the belt. Pulled the fan and the belt off, old pump come off, gasket was cooked too. Cleaned up the face, new pump and gasket on, torqued her up, chucked a new belt on cause the old one had coolant all over it. Flushed the system, filled it with the Toyota pink premix, bled it, ran it up to temp, no leaks, thermo fans kicking in fine. Started the service while it was in, oil and filter. All good now, just keep an eye on the coolant level for the next week or so.

Ironbark Diesel & Mechanical

Tegan Holloway · 2017 Toyota Prado · EK52PW

TAX INVOICE

JOB-1160

Invoice notes, written by Roo

Water pump replacement and minor service

Found
Coolant leaking from the water pump, with residue down the front of the engine and on the drive belt. The pump gasket had failed.
Done
  • Replaced the water pump and gasket
  • Replaced the drive belt, which was soaked in coolant
  • Flushed, refilled and bled the cooling system with Toyota coolant
  • Changed the engine oil and oil filter
Checked
No leaks at operating temperature. Cooling fans working correctly.
Next
Please check the coolant level over the next week.

Roo

Before it goes out, I’ll check it.

Stop missing billable work

Roo

Ask me to check an invoice against the work before it goes out. I compare the job’s lines with the mechanic’s notes, and tell you what’s missing.

By hand 10 min With Roo < 1 min

Invoice checkDemo workshop
Roo finds the missing drive belt, adds it when asked, and the job opens on the new line.

Roo

Impress customers with professional invoices.

Professional invoices

Roo

This is the invoice Tegan gets for her Prado: the minor service and the water pump work grouped on their own lines, the drive belt I added in the check, GST, how to pay, and the story I wrote from Ben’s voice note. Your logo, colours, ABN, repairer licence and bank details go on invoices.

Tax invoice INV-1160 from Ironbark Diesel & Mechanical to Tegan Holloway for her 2017 Toyota Prado: water pump replacement and a minor service, $1,184.34 including GST, with the notes Roo wrote: what was found, done and checked, and what to do next.
The invoice as RobotRoo prints it, in the standard layout. Open the PDF

Most workshops give me handwritten invoices and I don’t know what they have done. I love how your invoices are so detailed.

Roo

I’m in the team chat too.

Team messages, with me in them

Roo

Direct messages, groups and workshop announcements. Mention @Roo in a group and I answer there, or turn a message into a to-do on the workshop’s list, or on a job, customer or vehicle.

Workshop floorDemo workshop
The Workshop floor group: the team replies, and Roo adds the to-do.

Future features

We’re always working on something new. More features, smarter tools and continuous improvements to help your business run better.

Roo

A customer app is in active development.

The customer app in development

Roo

We’re developing a customer app in your workshop’s name. Customers will see their vehicles, accept quotes, view invoices and message you. Ask me to change a quote and I’ll draft your reply. We also plan to add card payments, with customers tapping their card on your phone.

Customer appDemo workshop
Tegan asks for wiper blades before accepting. Roo adds the set from a past service and drafts the reply, and she accepts the updated quote.

Roo

Changed your mind? Undo.

Undo my changes

Roo

My changes show in the chat; supported changes can be undone. Each job keeps a log of its changes, and whether a person or I made them.

UndoDemo workshop
The change is undone from Roo’s chat, and the job’s activity log records both.

Roo

Every job, on one screen.

Job Centre

Roo

Every job as a card: the vehicle photo, status, rego and vehicle, due date with days left, and price. Open a job full screen, and its own chat lets you ask me to change it.

Job CentreDemo workshop
The Job Centre at full width, then the Prado’s job full screen.

Connects to Xero

  • Invoices go to XeroInvoices, payments and credit notes are sent to your Xero account, including voided and reissued invoices.
  • Line by lineDiscounts and GST-free customers carry through to Xero on every line.

Design and usability

We're obsessed with both. Software a workshop uses all day should be clear at a glance and quick to get around, on a phone in the bay or a computer at the counter.

The Prado job’s research card beside Roo’s chat

You don’t even have to learn RobotRoo.

Roo

I help with your workshop tasks. If you need to know how something works, just ask me. I answer with a link straight to the screen or setting you need, and, where I can, offer to make the change myself.

Ask Roo for helpDemo workshop
Roo’s link opens Settings › Pricing, where the labour rate is.

Your data

  • It belongs to your workshop.Your customers, vehicles and jobs are your workshop's data.
  • Stored on RobotRoo's own server in Australia.Backed up to an encrypted drive, also in Australia.
  • We only use OpenAI and Anthropic models to process data.Both have strict data policies.
  • Your data, your choice.The owner can download all the workshop’s data, or close the workshop, in Settings. Our Website privacy explains deletion and retention.

Moving across

Tell us what software you use when you register interest. We’ll assess how to bring your data across.

Register interest

What you need

A phone, tablet or computer with a web browser. RobotRoo runs in the browser, so there's nothing to install.

The same workshop on a phone: the chat, the job cards, and Roo answering what Ben’s working on.

Questions

Can I bring my data across?

Tell us what software you use, and we’ll assess how to bring your data across.

Does it work with Xero?

Yes. RobotRoo integrates with the accounting software Xero.

Do I have to use Roo for everything?

No. RobotRoo has full screens for jobs, customers, vehicles, parts, quotes, invoices, the calendar and the team. I’m here so you don’t have to use them for routine work.

What if Roo gets something wrong?

My changes show in the chat, and most have an Undo button. Each job’s Activity tab records who changed what.

Which AI does Roo use?

I run on both OpenAI’s and Anthropic’s models.

Who owns my data?

Your workshop does. See Your data.

This is all cool, but honestly, you won’t need the screens much. Most of the work can be done from your phone, with your voice and the camera.

Register interest

RobotRoo is in early access. Tell us about your workshop and the software you use now. Questions are welcome in the same form.

Registering sets up your RobotRoo account. We'll be in touch, and once your workshop is approved you sign in with the email and password you chose.

Register interest